Gap Solutions Jobs

Position Objective: Provide services as a Management Analyst in support of the overall functions of the National Institute of Allergy and Infectious Diseases (NIAID) within the National Institutes of Health (NIH). To provide program operations support for the Therapeutics Research Program branches: Complications and Co-Infections Research Branch and Laboratory and Clinical Sciences Branch.

Duties and Responsibilities:

• Assist in the collection, compilation, and distribution of relevant scientific literature.

• Provide meeting coordination for CCRB and LCSB events (e.g., recurring internal branch meetings, applicable workshops, seminars, guest speakers and other related meetings); reserve meeting space and equipment; prepare and distribute agendas and meeting summaries or minutes as appropriate.

• Prepare and distribute documents and reference materials for meetings to include recording key minutes, discussion decisions, and action items for relevant CCRB and LCSB meetings; and centrally stores documents.

• Assist federal staff with creation and updates to TRP Standard Operating Procedures (SOPs) and other procedure documents such as resource guides and work instructions.

• Solicit and collate branch responses to data calls and inquiries from senior managers (e.g., NIH, NIAID, DAIDS, etc.).

• Assist the TRP Program Manager and DAIDS Administrative Officer (AO) in the development of CCRB and LCSB budget estimates and tracking.

• Enter purchase orders into the AMBIS system.

• Research and review institutional policies applicable to operations.

• Attend routine staff and business meetings for awareness and to take notes for distribution.

• Manage and maintain the calendars for the Complications and Co-Infections Research Branch (CCRB) chief and the Laboratory and Clinical Sciences Branch (LCSB) chief, actively understanding priorities and proactively resolving meeting conflicts. Receive meeting requests and schedule as appropriate.

• Maintain SharePoint sites for CCRB and LCSB; assist in development and maintenance of other TRP (Therapeutics Research Program) SharePoint sites.

• Prepare and coordinate travel authorizations for CCRB and LCSB staff, to include travel orders/authorizations, advances, and vouchers; assist others as appropriate.

• Keep CCRB and LCSB staff members informed of pending issues, deadlines, and open action items relevant to each branch.

• Assist in the collection and storage of critical CCRB and LCSB documents.

• Provide meeting coordination for TRP events (e.g., recurring internal staff meetings, applicable workshops, seminars, guest speakers and other related meetings); reserve meeting space and equipment; prepare and distribute agendas and meeting summaries or minutes as appropriate. 3

• Prepare and distribute documents and reference materials for meetings that includes recording key minutes, discussion decisions, and action items from meetings organized by TRP OD as requested; and centrally stores documents.

• Develop and maintain SharePoint portal sites for TRP; log attendance at SharePoint trainings.

• Assist in the collection, compilation, and distribution of relevant scientific literature.

• Assist federal staff with creation and updates to TRP Standard Operating Procedures (SOPs).

• Serve as back-up/alternate coordinator for the Clinical Science Review Committee (CSRC) meetings.

• Coordinate travel packages for the TRP Office of the Director (OD) personnel. 2

• Manage and maintain the calendars for TRP Office of the Director (OD) personnel (Director, Deputy Director, Associate Director, Program Manager), actively understanding priorities and proactively resolving meeting conflicts. Receives meeting requests and schedules as appropriate. 1

• Respond to requests from senior officials and staff for information from multiple sources; coordinate and assemble data to respond to inquiries from senior management.

• Assist in TRP OD portfolio tracking. 4

• Coordinate all activities for interviews related to new job applicants in TRP.

• Work products and documents related to coordinating a wide range of logistical activities supporting CCRB and LCSB operations. – Ad-Hoc.

• Work products and documents related to management of CCRB and LCSB chief calendar schedules – Ad-Hoc.

• Work products and documents related to assisting in the collection, compilation, and distribution of relevant scientific literature and related to the development and distribution of meeting materials (agendas, summaries, and/or minutes) for a variety of programmatic meetings. - Ad-Hoc.

  Basic Qualifications:

• Bachelor’s degree in Business Management and Administration or a related discipline.

• Experienced with meeting minutes/summary reports, meeting coordination, and travel planning.

• Skilled in MS Office and SharePoint.

  Minimum Qualifications:

• Ability to multi-task and pay close attention to detail.

• Excellent analytical, organizational and time management skills.

• Strong communication skills, both oral and written.

  *This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required by this position.

  To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  GAP Solutions provides reasonable accommodations to qualified individuals with disabilities. If you need an accommodation to apply for a job us at recruiting@gapsi.com . You will need to reference the requisition number of the position in which you are interested. Your message will be routed to the appropriate recruiter who will assist you. Please note, this email address is only to be used for those individuals who need an accommodation to apply for a job. Emails for any other reason or those that do not include a requisition number will not be returned.

  GAP Solutions is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to their race, ethnicity, ancestry, color, sex, religion, creed, age, national origin, citizenship status, disability, medical condition, military and veteran status, marital status, sexual orientation or perceived sexual orientation, gender, gender identity, and gender expression, familial status, political affiliation, genetic information, or any other legally protected status or characteristics.

  This position is contingent upon contract award.

Requisition ID: 6911